Students may request to add one or more classes after the conclusion of the add/drop period by filling out the add/drop form in the dean’s office (KHSA 2026).
Students may request to withdraw from one or more classes after the withdrawal date by completing a Student Request form in Dean’s office (KHSA 2026).
Students who must leave the university before the end of a semester should contact the Office of the Registrar to discuss resignation rules. Prior to the last day to withdraw or resign from the university, students may obtain a Resignation Form from the Office of the Registrar. Upon submission of the completed form, a grade of "W" is assigned to each course. Students who wish to drop all classes and resign from the university should send an e-mail to [email protected] and state that they wish to resign from the university.
Students who leave the university without officially resigning from the University are considered absent for the remainder of the classes and will receive the appropriate grade(s). These grades affect the student's academic standing and may jeopardize the student's eligibility to reenter the university, receive financial aid, or transfer to another accredited institution. In addition, students leaving officially or unofficially prior to the 60 percent point in the semester are obligated to return a portion of the federal aid received for that semester.
After the "last day to withdraw or resign from the university," a student who cannot complete the semester due to documented circumstances beyond the student's control may contact his/her academic dean to determine if the criteria are met for receiving a retroactive resignation.
A student on academic probation will be suspended at the conclusion of any semester in which the student's semester grade point average is less than 2.0. A beginning freshman may be put on probation at the end of the first semester of enrollment, but cannot be suspended. If a suspended student had registered during the Early Registration period for the next semester, the class schedule is cancelled. A student may appeal the suspension prior to the beginning of a regular semester. If the appeal is granted, the student reenters on academic probation.
Students suspended for the first time will be eligible to return at the end of the next regular semester (fall or spring). Students who are suspended for the second or subsequent times will be suspended for one calendar year, with limited exceptions based on certain criteria. At the end of the suspension period, the student is eligible to return but must apply for readmission to the university before reentering. A student may appeal a suspension for any semester during the suspension period. If the appeal is granted, the student reenters on academic probation.
Students wishing to appeal their academic suspension should complete the Academic Suspension Appeal form.
Full-time students may register for a maximum nineteen (19) hours during a regular semester and ten (10) hours during the summer term. If a student has an average of 3.0 on a full-time load for the previous semester, the student may appeal to his/her academic dean to request an exemption to this policy. Students wishing to appeal to take more than the maximum hours may complete the exception form in the dean’s office (KHSA 2026).
In the event of a contested final course grade, a student's written appeal of the grade must be submitted to the instructor within thirty (30) calendar days of final grades for the term being due, as reported in the current catalog. A letter of appeal and all materials to be considered should be provided to the instructor. The instructor will render a decision in writing within ten (10) working days or as soon thereafter as practical. If the appeal is not resolved with the instructor, within ten (10) working days, the student may submit a written appeal of the problem to the faculty member's department head, along with a copy of all materials previously submitted to the instructor, with the instructor's decision. Likewise, if the department head's decision is in favor of the student, the faculty member may submit a written appeal to the department's academic dean within ten (10) working days. The department head will render a decision within ten (10) working days or as soon thereafter as practical. If the appeal is not resolved with the department head within ten (10) working days, the student may appeal to the department's academic dean by submitting a written appeal and copies of materials previously submitted to the department head. The dean's decision will be rendered within ten (10) working days or as soon thereafter as practical. The academic dean's decision is final. (In the event the instructor is not available, the department head of the course may serve as proxy and work with the student to resolve the appeal.)
